We respect and protect your privacy. In the following, you can read about how we handle your personal data.
This Xtralite Privacy Statement (hereafter Xtralite Privacy Statement) describes the treatment of data provided on or collected at our digital platforms, which gives a visitor the possibility to access our online presence and use our services. This Xtralite Privacy Statement complies with the EU General Data Protection Regulation 2016/679 (‘GDPR’) and the British Law.
Xtralite responsible for collecting, storing and processing your personal data. Our parent company is Xtralite registered in Denmark under registration number 04180002 with its registered office at Spencer Road, Blyth Riverside Business Park, Blyth, Northumberland NE24 5TG.
1. Lawful basis for our data processing
When we process personal data in relation to a contract or a potential contract with you, the lawful basis for the processing is that it is necessary for the performance of our contract with you or to take steps at your request prior to entering into a contract. If the lawful basis for processing is consent, you have the right to withdraw your consent as mentioned hereafter at any time, but this does not affect the legitimacy of the processing by Xtralite prior to your withdrawal of consent. If we share personal data with law enforcement agencies or other governmental bodies, we share your personal data, because we have a legal obligation to do so.
2. Our reason and purpose for collecting personal data
The following are the main categories of data collected by Xtralite and the main purposes for collecting the personal data:
2.1 As part of general Xtralite business operations
We collect personal data about individuals, customers, suppliers (including third party service providers) and other stakeholders. The data may include an individual’s name, contact details and other information necessary for conducting business with you or your organisation.
2.2 To assist with queries
You may choose to provide us with personal data including your name, e-mail address or other contact details when you contact us by telephone, e-mail, post or by using our digital platforms. This personal data enables us to respond to requests for information on such matters as Xtralite products, to arrange a measure and quote for installation of Xtralite products, or to arrange for a window to be serviced, or to present claims under the Xtralite guarantee. The information may be disclosed to Xtralite or other Xtralite sales companies, relevant independent installers or dealers in order for us to assist customers with their inquiry or arrange for services or a quote.
2.3 Customers and prospective customers
We may collect personal data of customers and prospective customers, including name, contact details, payment and credit card details, credit information and other information necessary for us to conduct business with the person or organisation. We may disclose the information to dealers or independent installers and logistic partners to process a customer’s order, including arranging delivery of Xtralite products to the customer or assisting with enquiries.
2.4 Business development
The personal data you provide to us and personal data collected at our digital platforms will be used to enhance our consumer insight and drive relevant communication and offers across all touch points you may have with Xtralite. Personal data will also be used for product development.
2.5 Marketing communications
We may use personal data with your consent, if such is required, to inform you of Xtralite business operations, products and services. If you do not wish to receive any further information you can easily and free of charge unsubscribe from our marketing communication anytime. You can find an unsubscribe link at the bottom of e-mails, or you can contact us by e-mail or post to unsubscribe see section 9. When you unsubscribe from receiving marketing communication, we will delete your personal data within two months, unless we process your personal data for other purposes as mentioned in this section 2.1-2.9.
2.6 Visitor and customer surveys
We may collect personal data from digital platforms visitors or customers as part of surveys regarding our services and products. We will perform surveys by using your personal data when you have provided a consent. Your personal data will not be used for marketing communications without your consent.
2.7 Prospective employees and contractors
When a person applies for a job or enters into a contract with us, we may collect certain information such as name, contact details, information about working history, educational diplomas, relevant record checks and information about professional interests. This may be collected from the person directly, from a recruitment consultant and from the person’s previous employers and others, including references and publicly available sources. This information is used to inform or assist us in the decision as to whether to make the person an offer of employment or engage the person under a contract.
2.8 To comply with the law
We may collect personal data as required or permitted by the law. Personal as well as non-personal data collected by us is considered confidential and will never be sold or leased to third parties, besides the exceptions mentioned in section 2 and 4.
3. How we collect your personal data
We collect personal data, you provide us, when you request products, services or information from us, register with us, participate in public forums or other activities on our digital platforms, respond to customer surveys, or otherwise interact with us. We collect information through various technologies such as cookies. We refer to our Cookies Policy.
3.1 Links to other websites
This website contains links to other websites (such as Facebook, Google+, YouTube, Pinterest) to which this Xtralite Privacy Statement does not apply. Please note that we do not endorse other websites and their content. We encourage you to read the privacy statements of each website you visit.
4. Sharing your data with other companies
We will not share your personal data except for a few situations, including:
- When intergroup and third parties perform services on our behalf, for instance package delivery and customer service. These companies are prohibited from using your personal data for purposes other than those requested by us or required by law.
- When we share personal data with intergroup and third parties to ensure the safety and security of our customers, to protect our rights and property to comply with legal processes or in other cases if we believe in good faith that disclosure is required by law.
- When you allow us to share your personal data with third parties, such
- Deciding to share your personal data with carefully selected companies so they can send you offers and promotions about their products and services
- Directing us to share your personal data with third party sites or platforms, such as social networking sites.
If we cooperate with external service providers (data processors), we enter into data processor agreement regarding the service providers processing of your personal data.
We have not included a list of all recipients of personal data, only the ones placed outside the EU, please see below in section 4.1-4.2. The reason is we are a part of a large, globally operating group which works with a large number of data recipients. Including all these recipients would not contribute to its clarity. We will also regularly change suppliers. It would therefore be a large administrative burden to keep an exhaustive list of recipients up to date. We would also have to update you each time we add or remove a recipient, which we feel would be burdensome for you. We therefore believe that giving you a list of categories of recipients is more transparent and user friendly than including a list or all recipients.
Recipients outside EU:
5. Your controls and choices
We provide you with the ability to exercise certain controls and choices regarding our collection, use and sharing of your personal data. In accordance with local law, your controls and choices may include:
- You may change your choices in terms of subscriptions, newsletters and alerts
- You may choose whether to receive marketing communications from us about products and services that we think may be of interest to you
- You may choose whether we share your personal data with other companies so they can send you marketing communications about their products and services
- You may choose whether to receive targeted advertising from ad networks, data exchanges, marketing analytics and other service providers
- You may request access to the personal data which we store on you, to correct inaccurate or incomplete data and in certain circumstances you can ask for the data we store on you to be transferred to another controller, restricted or erased from our records (the rights as a person). You may also object against our processing of your personal data.
- You may exercise your controls and choices, or request access to your personal data, by contacting Customers Services, the local Privacy Responsible or following instructions provided in communications sent to you. Please be aware that if you do not allow us to collect personal data from you, we may not be able to deliver certain products and services to you, and some of our services may not be able to take account of your interests and preferences. If you have any questions regarding the specific personal data about you that we process or retain, please contact Customers Services or the local Privacy Responsible.
We will respond to your request to exercise any of your rights within one month, but we have the right to extend this period with two months. If we extend the response period, we inform you within one month from your request.
6. Data security, integrity and retention
The security, integrity and confidentiality of your personal data are
extremely important to us. We have implemented technical, administrative and
physical security measures that are designed to protect your personal data
from unauthorised access, disclosure, use and modification. From time to
time, we review our security procedures to consider appropriate recent
technology and methods. Please be aware that, despite our best efforts, no
security measures are perfect or impenetrable.
We will retain your personal data for the length of time needed to fulfil the purposes outlined in this Xtralite Privacy Statement unless a longer retention period is required or permitted by law. We will routinely refresh the information to ensure we keep it up-to-date.
7. Data transfers, storage and global processing
Our company is a part of the Xtralite Group which operates globally and we may transfer your personal data to individual Xtralite companies or third parties in locations around the world for the purposes described in this Xtralite Privacy Statement. Wherever your personal data is transferred, stored or processed by us, we will take reasonable steps to safeguard the privacy of your personal data. Additionally, when using or disclosing personal data transferred from the European Union, we abide by the EU-U.S. and the Swiss-U.S. Privacy Shield Frameworks, we use standard contract clauses approved by the European Commission, we adopt other means under European Union law for ensuring adequate safeguards, or obtain your consent.
Your personal data are stored on servers located in the European Union.
8. Changes to this Xtralite Privacy Statement
From time to time, we may change this Xtralite Privacy Statement to accommodate latest technologies, industry practices, regulatory requirements or for other purposes. At all times, we will post the most recent version on our digital platforms. We therefore advise you to read the Privacy Statement regularly. Where required by applicable law, we will obtain your consent.
9. Comments and questions
If you have a comment or question about this Xtralite Privacy Statement, please contact privacy@Xtralite.com.
You may file a complaint about the way we process your personal data.
You can contact us by using the contact details stated at the end of this
Privacy Statement. If a complaint is made, the name and contact details of
the complainant must be provided to Xtralite. We will investigate the
complaint and respond within one month. If you consider that we have failed
to resolve the complaint satisfactorily, you may file a complaint to:
Blyth Riverside Business Park
10. Contact details
This website is owned and operated by Xtralite.
This Privacy Statement was last updated in August 2019.